Sales Administrator
Job Title: Sales Administrator Wanted!!!!
Company: GP Consult
Job Type: Permanent, Intermediate Position
Salary Range: Undisclosed
Job Reference: GP Consult – Job 2541679 – Ref Cen000255
About the Position:
GP Consult is currently seeking a meticulous and dedicated Sales Administrator for the automotive sector. This role is pivotal in ensuring the smooth operation of the sales department, maintaining impeccable documentation, and adhering to compliance and quality standards.
Key Responsibilities:
As a Sales Administrator, you will play a vital role in supporting the sales team and ensuring efficient operations. Your responsibilities will encompass a wide range of tasks, including but not limited to:
Deal File Management: Effectively manage deal files for the sales team, ensuring all relevant documentation is correctly filed to meet the minimum requirements of Financial Advisory and Intermediary Services (FAIS) and company regulations.
Document Compliance: Maintain all essential bank documents in accordance with minimum FAIS and company requirements. Warranty Registrations: Ensure timely submission of warranty registrations for all sold vehicles, adhering to warranty policy and procedure.
Invoice Instructions: Accurately complete and submit invoice instructions after obtaining approval from the Dealer Principal. Activity Reports: Prepare and submit daily activity reports to the Dealer Principal.
Administrative Duties: Complete and submit all other documentation and administrative tasks as required by the Dealer Principal to maintain efficient operations. Purchase Requisitions: Accurately complete all purchase requisitions for sales staff and submit them in a timely manner after obtaining approval from the Dealer Principal.
Logistics Coordination: Collaborate with the logistics department to ensure the correct chassis/vehicle is ordered for sales staff once the order is received. Driver Support: Assist in controlling drivers and handling overtime claims. Marketing Assistance: Liaise with the marketing department to arrange essential marketing materials, customer gifts, and warranty booklets.
Customer Engagement: Issue customer gifts to sales staff as requested and maintain accurate control of gift inventory. Supplier Relations: Liaise with the Spartan workshop and sublet suppliers to ensure that all orders on vehicles are received and closed in a timely manner before invoicing.
Invoice Management: Ensure the prompt submission of all invoices for sublet suppliers for payment. Customer Support: Assist sales staff in communicating with customers, keeping them updated on their purchase progress, and addressing customer queries and documentation requirements for previously bought vehicles.
Database Maintenance: Maintain an up-to-date and accurate customer database. Reception Duties: Handle general receptionist and switchboard duties as required by management. Efficient Filing: Organize and maintain deal files in an efficient and accessible manner.
Minimum Requirements:
To excel in this role, you should meet the following qualifications and criteria:
Matric Certificate or Higher: A minimum educational requirement demonstrating your educational background. Sales and Marketing Qualification: A qualification in Sales and Marketing is advantageous and reflects your dedication to the field. Motor Industry Experience: A minimum of 1 to 5 years of experience in a similar role within the Motor Industry is essential.
Key Performance Indicators:
Your performance will be assessed based on several key indicators:
Workplace Ethics: Maintain the highest degree of workplace ethics at all times. Training Participation: Actively participate in all relevant workplace training programs. Housekeeping: Demonstrate good housekeeping and filing practices.
Compliance: Adhere to the company’s dress code and Personal Protective Equipment (PPE) requirements. Time Management: Exhibit effective time management skills. Team Player: Show a commitment to teamwork. Proficiency in Microsoft Office: Be excellent in Microsoft Office applications.
Proactive Approach: Confident and proactive, with the ability to anticipate issues and requirements. Attention to Detail: Possess a keen eye for detail. Documentation Skills: Strong skills in documentation. Communication: Demonstrate good communication skills.
Desired Skills:
Automotive Sales, Administration, Vehicle Sales Administration
Employer & Job Benefits:
- Medical Aid and Provident Fund
How to Apply:
If you are detail-oriented, committed, and meet the required qualifications and skills, we encourage you to apply for this position. Please click the “Apply Now” button to submit your application.
Company Culture:
At GP Consult, we foster a culture of professionalism, teamwork, and dedication to excellence. We believe in providing a positive and supportive work environment where employees can grow both personally and professionally.
Equal Opportunity Employer:
We are an equal opportunity employer, committed to promoting diversity and inclusion within our workforce. We welcome applications from candidates of all backgrounds and experiences and encourage individuals with diverse perspectives to apply.
Join us at GP Consult and be a part of a team that values dedication, precision, and excellence in administrative and sales support. Your future begins here, with us.
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